01
Stage 1 – Organization Registration
Process
The organization registers on the SaaS Financial Management Application and creates its company account.
Tools
PostgreSQL
Keycloak
Implementation
The administrator enters organization details such as company name, address, tax information, and currency. The application creates a unique organization account and stores the information in the database.
02
Stage 2 – User and Role Management
Process
The organization administrator creates users and assigns appropriate financial roles.
Tools
Keycloak
PostgreSQL
Implementation
The administrator creates accounts for accountants, finance managers, billing staff, and auditors. Keycloak authenticates users and manages their roles and permissions.
03
Stage 3 – Customer and Vendor Management
Process
The finance team creates and manages customer and vendor information.
Tools
PostgreSQL
Implementation
Customer and vendor details such as name, contact information, tax details, and payment terms are entered through the application and stored in PostgreSQL.
04
Stage 4 – Invoice Management
Process
The finance team creates invoices and tracks their payment status.
Tools
PostgreSQL
Implementation
The user enters customer, item, quantity, price, tax, and due-date information. The application generates the invoice and stores the invoice details in PostgreSQL.
05
Stage 5 – Expense Management
Process
Employees record and manage business expenses.
Tools
PostgreSQL
Implementation
Expense details such as category, amount, date, and description are entered into the application. The system stores the expense information against the appropriate organization.
06
Stage 6 – Accounts Receivable and Payable
Process
The organization tracks money received from customers and money owed to vendors.
Tools
PostgreSQL
Implementation
The application tracks unpaid customer invoices and outstanding vendor bills. Payment statuses are updated when transactions are completed.
07
Stage 7 – Payment and Transaction Management
Process
The finance team records customer and vendor payments and maintains transaction history.
Tools
PostgreSQL
Implementation
Payment information is associated with the relevant invoice or vendor record. The application updates payment status and maintains the financial transaction history.
08
Stage 8 – Financial Reporting
Process
Managers and accountants generate financial reports for the organization.
Tools
PostgreSQL
Implementation
The application retrieves stored financial information and generates reports such as income and expense reports, accounts receivable, accounts payable, cash flow, and transaction reports.
09
Stage 9 – High Availability and Application Recovery
Process
The application continues serving users when an application Pod or worker node fails.
Tools
Cloud EKS
Cloud RDS
Implementation
The application runs across multiple worker nodes and Availability Zones within the Cloud region. Kubernetes distributes requests across healthy Pods and automatically recreates failed Pods. The application continues accessing the financial data stored in RDS.
Research Breakthrough Possible @S-Logix
